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Field Notes · Contractor Marketing
10,000
contractor cold calls

What 10,000 Contractor Cold Calls Taught Me About Contractor Marketing

10,000
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I’ve made, managed, listened to and been involved with more than 10,000 cold calls to contractors over the years.

Roofers.
Plumbers.
HVAC contractors.
Restoration companies.
Glass contractors.
Electricians.
General contractors.
And just about every other trade you can think of.

I originally thought cold calling would teach me how to sell contractors.

It did.

But it taught me something much more valuable:

A lot of contractors don't actually want more business.

That surprised the hell out of me.

01

First, You Have to Get Someone to Answer the Phone

You’d think this would be obvious.

It’s not.

Call contractors for a while and one of the first things you’ll notice is how many simply don’t answer their phones.

Okay.
They're busy.
They're on a roof.
They're underneath a sink.
They're driving.
They're meeting with a customer.
They're running a crew.
I understand that.
So you leave a message.
Then you wait.
And wait.
And wait.
A remarkable number never call you back.

And I’m not talking only about returning a sales call.

Spend enough time around contractor businesses and you start realizing that many aren’t particularly good about returning calls from potential customers either.

That's when the marketer in me starts going crazy.
You're spending money on a website.
You're paying for SEO.
Maybe you're buying Google Ads.
Maybe you're paying for leads.
You're complaining that you need more work.
Then the phone rings.
And nobody answers it.

Before we talk about artificial intelligence, SEO, lead generation, Google Ads, conversion optimization or some brilliant marketing strategy, maybe we should start with:

Answer the fucking phone.

That’s contractor marketing lesson number one.

02

Then I Discovered Something Even Stranger

Some contractors weren't interested in leads.
At first, I assumed I was hearing an objection.
Every salesperson knows the standard responses.
We're busy.
We have enough work.
We're booked out.
We get everything from referrals.
We don't advertise.
Call me in six months.

My instinct was naturally:

Okay. How do I overcome the objection?

Eventually I realized something.

Sometimes it wasn’t an objection.

They genuinely didn't want more business.

That was a revelation.

03

Not Everybody Wants to Grow

Entrepreneurs talk about growth so much that we assume everybody wants it.

More revenue.
More customers.
More employees.
More locations.
Bigger numbers.
I assumed most contractors wanted some version of that.
A lot don't.
Because growth has a price.
More work means more technicians.
More technicians mean more payroll.
More payroll means more pressure.
More technicians probably means more trucks.

More trucks mean more payments, insurance, fuel, maintenance and equipment.

More customers mean more estimates.
More scheduling.
More phone calls.
More complaints.
More reviews.
More callbacks.
More management.
More bullshit.

And suddenly the guy who had a profitable five-truck operation has a 15-truck operation and three times the headaches.

Some operators look at that equation and say:

No thanks.

And you know what?

I started respecting that answer.

04

Some People Are Exactly Where They Want to Be

This may have been the biggest thing 10,000 calls taught me.

A surprising number of people are exactly where they want to be.

They’re not stuck.

They’re not waiting for the right marketing company.

They’re not secretly dreaming about becoming a $20 million operation.

They don't need to be "unlocked."
They have enough work.
They make enough money.
They know their customers.
They know their employees.
They know their market.
They go home.
They live their lives.
And they don't want to change a damn thing.
There's nothing wrong with that.

In fact, there’s something admirable about knowing what you want.

But it also means:

They're not my customer.

That realization changed the way I approached contractor marketing.

05

I Stopped Trying to Convince People to Want Something They Didn't Want

That’s exhausting.

You can have the greatest lead-generation system in the world.

It doesn’t matter if the contractor doesn’t actually want to grow.

You can deliver leads.
You can't manufacture ambition.
You can build a better website.
You can't make someone answer their phone.
You can create opportunities.
You can't make somebody follow up.
You can introduce technology.
You can't force somebody to use it.
You can show someone a bigger opportunity.
You can't make them want it.

For a long time, marketing companies have tried to sell everybody.

I don’t want everybody.

I want the operators who are already looking for the next level.

That became a completely different hunt.

06

I Started Looking for Operators Demanding Excellence

Once I understood that not everyone wanted to grow, I stopped looking at contractors simply as potential customers.

I started looking for a certain type of operator.

They’re easy to recognize once you’ve dealt with enough businesses.

They demand excellence.
First from themselves.
Then from the people around them.
Their family.
Their employees.
Their technicians.
Their vendors.
Their marketing company.
Their equipment.
Their systems.
And even their clientele.
They don't want every customer.

They want the right customers.

They don't want every employee.
They want people who take pride in their work.
They don't hire a vendor and then forget about it.
They ask questions.
They look at the numbers.
They want to know what's working.
They expect you to perform.
I like that.
Because I expect the same thing from them.
07

I Don't Want to Drag Somebody Across the Finish Line

That became important to me.

I don’t want to spend my time convincing somebody that answering leads matters.

Or that following up matters.
Or that their website matters.
Or that reputation matters.
Or that technology matters.
Or that tracking results matters.
Those are foundational.

I’m much more interested in sitting across from the operator who says:

"We're good. I want to know how we become great."

Now we have something to talk about.

Because that person isn’t asking me to create their ambition.

They’re asking me to help channel it.

That’s a completely different relationship.

08

Excellence Creates a Different Kind of Company

You can usually see it throughout the organization.
The trucks look different.
The technicians behave differently.
The phone gets answered differently.
The estimates look different.
The communication is different.
The reviews are different.
The owner talks differently.
The expectations are different.
Nobody is perfect.
Every company has problems.

But there’s an underlying attitude:

We're going to get better.

That’s the operator I want.

Because if I’m going to put my systems, reputation, time and resources behind helping a company grow, I want to know what happens when the opportunity reaches them.

Do they answer?
Do they respond?
Do they show up?
Do they communicate?
Do they do excellent work?
Do they take care of the customer?
Because marketing can amplify a company.
But amplification works both ways.
Great marketing attached to a mediocre operation eventually exposes the mediocre operation.

I don’t want that.

09

This Changed How I Think About Leads

I used to think primarily about generating demand.

Now I think about matching demand with capacity and ambition.

Those are very different things.

A contractor may have the technical capacity to take another 50 jobs.

But does the owner actually want them?
Does the organization have the management capacity?
Can they hire?
Can they train?
Can they absorb another truck?
Can they handle another market?
Can they maintain their standards while growing?
Can they afford the working capital?
Do they even want the headache?
These questions matter.
Because more leads aren't automatically better.
More of the right opportunities delivered to the right operator are better.

That’s become one of the central ideas behind what I’m building.

10

It Changed How I Built Commercial Storefront Glass

When I started expanding commercial glass nationally, I wasn’t interested in finding every glass contractor in every city.

I wanted to find the operators.
The companies capable of handling commercial work.
The companies that wanted larger projects.
The companies that wanted to expand.
The companies willing to answer the phone.
The companies interested in developing territories.

The companies that looked at opportunity and leaned forward instead of backward.

That meant sometimes passing over a company that looked great on paper.

They might have been in business for 30 years.
Great reviews.
Good reputation.
Plenty of experience.

But if the owner says:

"We're busy enough. I don't want any more work."
That's the answer.
He's not wrong.
He's simply not the operator I'm looking for.
11

The Same Thing Happened With Commercial Water Damage

Restoration made this even clearer.
A major commercial water loss requires capacity.
Equipment.
People.
Management.
Documentation.
Communication.
Capital.
Speed.
You can't fake those things.

And I don’t want to send a major commercial opportunity to somebody who isn’t hungry enough to pick up the phone.

So once again, the problem isn’t:

How do I find restoration contractors?

There are thousands of them.

The problem is:

How do I identify the restoration operators who want to build something bigger?

That’s a much more valuable dataset.

12

That's Why I Started Building Contractor Intelligence

Eventually the cold calls, databases, websites and contractor research started converging.

I wasn’t simply creating prospect lists anymore.

I was trying to identify operators.

Who owns the company?
What markets do they serve?
What kind of projects do they want?
Commercial or residential?
How large are they?
Independent or franchise?
Do they advertise?
Do they answer?
Are they growing?
What capabilities do they have?
What does their reputation look like?
Do they appear hungry?

And eventually:

Are they someone I want to work with?

That last question matters.

Because this isn’t simply about finding someone who can write a check.

13

I Want Demanding Clients

Some people think the ideal customer is easy.
I don't.
I like demanding clients.
Not unreasonable clients.
There's a huge difference.

I want the owner who expects me to perform because he expects himself to perform.

I want the operator who looks at the report.
I want the person who asks why.
I want somebody who wants to improve the system.
I want somebody who calls me when something isn't working.

I want somebody who tells their employees:

We're doing this better.

Because that’s how I operate.

If we’re both demanding excellence, we can build something.

If I’m constantly trying to convince you to care about your own growth, we’re probably wasting each other’s time.

14

10,000 Calls Changed Who I Was Looking For

That’s probably the biggest lesson.

Originally I was calling contractors looking for customers.

Eventually I realized I was looking for partners.

There's a massive difference.
I don't need 10,000 of them.
I don't need 1,000.
Hell, I don't even need 100 in every industry.
I need the right operators in the right markets.
People who want to grow.
People willing to invest.
People willing to change.

People who understand that growth creates problems and want to solve those problems anyway.

People who demand excellence from themselves before demanding it from everyone else.

People who expect excellence from their employees.
Their vendors.
Their technology.
Their marketing.
And their clientele.
Those are the people I want to build with.
15

Marketing Isn't About Making the Phone Ring

After 10,000 contractor calls, I don’t define contractor marketing the way I used to.

Making the phone ring is important.
But that's the easy measurement.
The real system is much bigger.
Find the right market.
Generate the right opportunity.
Connect it with the right operator.
Answer the phone.
Follow up.
Perform the work.
Take care of the customer.
Measure what happened.
Get better.
Then do it again.
That's marketing.
Everything has to work together.

Because generating 100 leads for somebody who doesn’t answer the phone isn’t marketing success.

Generating opportunities for an operator who doesn’t want to grow isn’t success either.

And generating more customers than a company can competently service can actually make the business worse.

The machine only works when the people inside it want it to work.

16

The Biggest Surprise

After thousands and thousands of conversations with contractors, the thing that surprised me most wasn’t how difficult cold calling was.

It wasn't rejection.
It wasn't gatekeepers.
It wasn't voicemail.
It wasn't even how many people didn't answer their phones.

It was discovering how many people genuinely didn’t want anything to change.

They're comfortable.
They're profitable.
They're busy enough.
They've built the business they wanted.
Good for them.
I mean that.

But somewhere else there’s another operator thinking:

We're good. But we can be better.
They're adding the truck.
They're hiring the technician.
They're improving the process.
They're adopting the technology.
They're looking at another territory.
They're asking better questions.
They're demanding more from themselves.
That's who I'm hunting for.

Because I’ve learned that the best marketing system in the world can’t create that mindset.

It can only give that mindset more leverage.

And those are the companies I want to help build.

Keith Sundstrom

Building systems. Testing ideas. Creating what’s next.

© 2026 Keith Sundstrom. All rights reserved.